Knowledgebase: Hosted Exchange

How to Create an Exchange Distribution List

Posted by on September 10 2015 01:03 PM

A distribution list is essentially a collection of contacts. It provides an easy way to send messages to a group of people by using a single email address. For example, if you frequently send messages to your organization's IT department, you could create a distribution list called "IT" which contains the email addresses of everyone on that team. A message sent to this distribution list goes to all member email addresses on the list. By default, an "all users" distribution list will be created with your Exchange subscription. You can include distribution lists in messages, task requests, meeting requests, and even in other distribution lists. Creation of a distribution list has two parts: creating the list and adding users to this list.

This article assumes that you are already familiar with how to log in to the customer control panel. If you do not know how to log in or have forgotten your password, please refer to this article first.

Creating a Distribution List

Adding Users to a Distribution List


Creating a Distribution List

  • On the control panel Home page, click "More" under the Exchange section.

  • From the Distribution Lists tab, click "Add New Distribution List".

  • Enter the alias, display name, and email address for the list. Select your domain from the drop down menu. You can choose to make this list visible in the Global Address Book for your organization as well, which is enabled by default. Then, select whether you wish for this list to be accessible to everyone, members of your organization, or only members of the list itself. Once done, click the Submit button. It may take a few minutes for the list creation to complete.


Adding Users to a Distribution List

  • Once the list is created, you will be back on the Distribution List tab in the control panel. Click the list name to manage the list details. You can add members to the list, change the security settings, change the email address, or even add this distribution list to another distribution list.

  • From the Members tab, click "Add New Member".

  • Check the box to the left of the user that should be added to this list. Click the Submit button.

If you have any further questions that were not answered in this article, please contact us.

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